Consultancy Services
We are pleased to be able to offer our clients Consultancy Services as follows:
- Managing Export Contracts and Letter of Credit Transactions
If these transactions are proving troublesome, we can help with our 3-tier programme:
- Level 1 - Initial Review. We will review the proposed Contract and/or L/C upon receipt with the aim of highlighting any potential problems with the L/C wording, inconsistency between the Contract and L/C, and the identification of any amendments we consider to be either essential or beneficial.
- Level 2 - Initial Review plus Transaction Support. The Initial Review offered in Service Level 1 is enhanced by provision of ongoing advice and support throughout the transaction, including advice on how to prepare/obtain the documents required including : - Shipping Documentation, Certified/Legalised Documents, Inspection Certificates etc. Finally, we will vet the Documentation prior to its despatch to the nominated Bank for settlement so as to ensure that everything is in order.
- Level 3 - Full Contract Management and/or Letter of Credit Processing Service. The ultimate in Contract Management and/or Letter of Credit processing. This Service provides clients with a full Letter of Credit and Document Processing Service whereby we work closely with the client to arrange Shipment and prepare the Documents required under the L/C - in good order and on time. We co-ordinate transportation, organise inspection by Surveyors, if required, and help our client take all the necessary practical steps involved in leading up to the presentation of the Documents to the Nominated Bank for payment etc. Fees are kept competitive and are usually based on the transaction value.
- Export Order Handling Review
A Programme dedicated to helping Importers & Exporters improve their Performance & Profitability.
- SALES ORDER PROCESSING
- - Have your Staff received formal Training in the work of an Export Sales Office?
- - Do they appreciate what is involved in processing Export Sales Orders?
- - Can they cope effectively with Documentary Collections and Letters of Credit?
- IMPORT & EXPORT DOCUMENTATION
- - Can your Staff complete Export Documentation correctly?
- - Do they know what Import Documents they need to request from Suppliers?
- HM REVENUE & CUSTOMS PROCEDURES
- - Can your Staff deal correctly with the various HM Revenue & Customs procedures?
- - Could you “pass” an Audit carried out by HM Revenue & Customs?
The Solution We Can Offer.
We will carry out a comprehensive Desk-Top Review of your Export Sales Order Processing and Despatch routines - from receipt of an Enquiry and preparation of the Quotation; through Sales Order Processing / Administration to Despatch and, finally, completion of the required Export Documentation and securing of Payment.
During our “Review” we will examine your compliance with the basic HM Revenue & Customs procedures and provide a “Bullet Point” Summary Report identifying Staff Training Needs along with any areas of concern identified during the review.
- HM Revenue and Customs Procedures
We know from experience that understanding and then complying with HM Revenue & Customs Procedures can be a very complex process for both Importers & Exporters - one that demands close attention to detail and use/retention on file of the correct Documentation. Our Advisory Service is designed to: -
Provide an Introduction to HM Revenue & Customs; the Customs Tariff and how to establish a Commodity Code.
Ensure that VAT Rules covering Supplies and Acquisitions are understood.
Confirm Intrastat Returns / Export Sales Lists are being completed correctly and on-time.
Ensure the correct information is being provided for both Import & Export Customs Clearance purposes and that the correct Documentation is being retained in both cases.
Help Companies understand facilities such as the Deferment of Import Duty/VAT.
Ensure Companies understand how to determine the rules of origin covering Preferential Trade and how to complete the appropriate Declaration/Forms.
Provide Companies with an introduction to various HM Revenue & Customs Procedures such as Customs Warehousing; Inward Processing Relief; Returned Goods relief; Outward Processing Relief; and End Use Relief.
When appropriate assist those Companies apply for and then implement the individual HM Revenue & Customs Procedure most appropriate to their needs.
Whilst the advent of the Single Market may have simplified the movement of goods within the EU as far as HM Revenue & Customs Procedures are concerned, there are still a significant number of controls in place for Non EU Imports and Exports.
Our service aims to help Companies comply with and manage their responsibilities to HM Revenue & Customs.
- Export Documentation Software
We know from experience that the processing of Export Sales Orders can be a very complex process - one that demands the accurate insertion of far more data than the equivalent Home Trade Order.
In order to meet the needs of our Clients in this area we act as Agents for one of the country's leading providers of Export Sales Order Handling Software Packages.
Our low cost Starter Package is designed specifically for use by the Smaller Exporter. It will facilitate the production of Documents based on the United Nations “Layout” and is ideal for those Exporters who require a relatively small range of Documents on a regular basis.
Our Intermediate Package is suitable for the regular Exporter who wishes to produce Export Documents based on the UN “Layout” whilst, at the same time, make use of links to other Software Systems such as their own internal Accounts Office system or perhaps an external facility such as HM R&C.
Whichever Package is selected we are confident that the resulting Export Documents will look professional, prove easier to complete, and be accurate.
Please contact us for further details and a no obligation quotation.